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History of Enhancements

New in CDS-Documentation
Version 3.2.2 released December 1, 2008

Menus and other automation

  • The standard Windows “Exit” button in the upper right corner of the screen has been activated so it is no longer necessary to exit via the File menu.

  • A powerful user-definable database-wide (multi-project) data filtering and reporting feature is added.

  • The help system is updated, including full help in a .PDF file; a new smaller version of the help file for the Short Form; online “Getting Started Tips;” and other online help.

  • It is now possible to edit and add to the Treatment Status dropdown options for cataloging photographs (still defaults to Before, During, or After Treatment.)

  • Convenient buttons on Short Form and Standard Form switches from one to the other

Short Form

  • The text box label that was formerly labeled “Treatment” can now be changed for each project to be “Treatment;” “Proposal;” or “Notes.” This is for Short Form reports that are for proposal only, or other non-treatment purpose. 

  • You can now cut and paste the digital image cataloging form in its entirety to another Short Form project.

  • The “Show Graphics” checkbox is now checked by default.

  • Digital Images in reports can be made to appear either in the order entered; or by treatment status (Before, During, and After); or by filename.

Standard Form

  • Component window

  • More convenient: “Edit” and “Delete” buttons are just below window instead of on the Description form.

  • Added keyboard shortcuts to tabbed forms (alt-underlined letter)

  • Phase Form

  • Added a “Date Needed” field.

  • Added AutoText button to Notes field.

  • Phase filtering added: Condition issues can now be associated with a project phase, and reports can be filtered by phase.

  • Added Phase dropdown box to Condition form to associate the condition and its action records with a Phase if desired.

  • The phase dropdown box on the Condition form only shows if the phase feature has been turned on for that project.

  • Campaigns Form: Added “Delete” and “Undo” buttons.

  • Graphic Links Form (for cataloging digital images and other graphics)

  • Moved Technical Photo Headings default button from the AutoText popup to the Graphic Links form.

  • “Show Graphics” checkbox now checked by default.

  • Changed “Delete” button to a “Cut” button so the entire graphic record can be “Pasted” into a graphic Links form elsewhere in the database.

  • Action Form

  • You can now control the order of action records regardless of the order entered, so "proposed treatment," for example, can be moved in front of "Treatment."

  • Reports

  •  Comprehensive report enhancements:

  • “How to Read This Report” section including a key to information-type icons optionally appears at the beginning of reports.

  • It is now possible to filter on Phase.

  • It is possible to control the order of digital images within a Condition or Action record: photos can be listed either in the order entered; treatment status (Before, During, and After) or by filename.

  • Bibliographic References data now prints on the report.

  • Detailed Reports list now includes a “Component List” report that can be formatted for one or two columns

Other Improvements

  • More on-screen tips and data-entry guidance

  • Online “Getting Started” help

  • Seamless migration from version 3.0:
    Your data file is now upgraded automatically to the current version the first time CDS-D 3.1 reads the file.

  • “Find” dialog boxes now move through the fields automatically with the enter key to reduce mouse work.

  • You have an easier time linking to a data file when the old link is invalid.

  • The Find>Action dialog is improved.

  • Many cosmetic improvements and bug fixes

Version 3.0.15 released September 1, 2006

  • Major upgrade of underlying database engine (MSAccess Runtime) requiring much re-programming

  • Improved compatibility with recent operating systems and network environments

  • Now works on a Tablet PC for keyboard-free data entry using handwriting recognition

  • Convenient selection of data files at program startup

  • Numerous minor cosmetic fixes and enhancements

  • Several bug fixes

Version 2.3 released October 6, 2005

  • A new report summarizes project time and costs

  • Ability to prioritize condition issues and actions, and to filter report on priority

  • Ability to record area of condition problems in square units and to print report by condition

  • Ability to search project for any text in Action record

  • Ability to search project for Component name, Condition Type, or Standard Procedure name

  • Added report button on Preventive form for quick report to keep with artifact

  • More automation for data entry

  • Numerous cosmetic improvements to forms and reports

  • Short Form standalone graphics report now sorts on file name

  • Several bug fixes

Version 2.2 released June 1, 2005

  • Added field for Project Notes with autotext for user-defined "fields."

  • Added pop-up help when report preview does not work due to unavailable printer

  • Better user control over safety-net pop-ups.

  • Components can be organized in four hierarchical levels

  • F1 key opens help file

  • Improved safeguarding of data integrity when editing standard procedures

  • Increased maximum size of some fields

  • Misc. Bug Fixes

  • Misc. cosmetic improvements

  • More simplification and intuitiveness of forms

  • Project Selection Form improvements

  • Report refinements

  • Simplification & clarification of forms

  • Staff Assignments report to break down treatment activities by staff member.

  • Streamlined routine to re-link images (as when folder was moved after linking)

Version 2.1 released November 28, 2004

  • Improvements to report layouts and headers.

  • Various bugs fixed and awkwardness reduced.

  • New keyboard access to menus (ex. Alt-H for the help menu).

  • Automatically re-refreshes image on screen after editing a graphic.

  • Capability to delete a saved component list

  • Allow user to designate currency in setup; selected currency displayed in cost fields.

  • Add "Browse All Projects" button on the ToDo list.

  • Add “Go” button on Project Graphics Folder text boxes to open folder in Windows Explorer.

  • Improve layout of component list in report output.

  • Short Form menu - File>New Project activated.

  • Standard Form Phase Staffing Default button added.

  • Photos enlarged in 3-to-page graphics reports

  • Short form graphics not listed in report if they are included as an appendix.

  • Extra menu in Short Form removed.

  • Signatories now print properly in the specified sequence order

  • Overhaul of data entry forms for ID photos 

  • Improved the ability to handle various digital image file formats

  • Several simplifications: ex. the comprehensive report uses default settings unless user chooses an "advanced" route to the report with Report Components Selection Form.

Version 2.0 

  • The new Short Form is for documenting small projects. Using a single data entry screen and lots of automation features, the Short Form creates a full report with ID photos, conservation materials data, cataloged digital images, preventive conservation recommendations, and unlimited standard language sets you can pre-record to speed data entry in several sections of the report. 

  • Project templates for similar, short-form treatments.

  • New photo-documentation features, including: 

    • Slide label printing on Avery labels. 

    • Several data fields can now be "set as default" to eliminate repetitive typing.

    • Photo-documentation screen dynamically adjusts for each graphic medium being cataloged.

  • Numerous improvements to the appearance of forms and reports.

  • Many new reports

    • activity log forms for hand recording at the bench between data entry sessions, including versions for long form and short form.

    • Sub Reports covering each aspect of the project individually

  • Improved methods of finding an existing project in the database, or a specific record within the project. 

  • An improved automatic backup feature

  • Multiple simultaneous users on a single network-based data file is now supported.